SOUTH TEXAS COMPENSATION AND BENEFITS ASSOCIATION

CONSTITUTION AND BYLAWS

Amended  October 10, 2024

Article 1: Name

The name of the organization is the South Texas Compensation & Benefits Association, also referred to as STXCABA.

Article 2: Purpose/Mission Statement

STXCABA is committed to providing a professional medium for the exchange of best practices, ideas and trends common to those in the profession; promoting the compensation and benefits fields by developing partnerships with other human resource associations; and providing educational and professional development of those engaged in its practice throughout the San Antonio and South Texas area.

Article 3: Membership

Section A - Membership Eligibility

The membership of the Association is open to any persons who are actively involved in designing, establishing, executing, administering or managing the compensation, benefits, or work-life functions for their organization. Membership privileges are also extended to individuals who are accredited through WorldatWork, faculty members in human resources or its specialized functions, and students actively pursuing a degree in human resources or its specialized functions. Membership in STXCABA will not be denied on the basis of race, religion, sex, age, national origin, or disability. Individuals who are recruiting practitioners may be denied membership if it is determined that their membership was based strictly on the purpose of soliciting business or recruiting for other clients.

Section B - Membership Requirement

Membership in STXCABA is on an individual basis.

Section C – Student Membership Requirement

To be eligible for a student membership, member must use a college/university email and may be subject to verification.

Article 4: Affiliations

STXCABA shall be and is hereby affiliated with WorldatWork as part of the Group Partner Network.

Article 5: Statement of Ethics

Each STXCABA member shall pledge himself/herself to support and respect the purpose of this Association; the exchange of best practices, ideas and the discussion of problems during round-table exchanges shall be viewed as privileged communication or confidential information and not regarded as any reflection of the official opinion of the Association or any member employer. Violation of this ethics policy or the misuse of STXCABA materials for the purpose of soliciting business or other related matters, may result in suspension or expulsion from STXCABA after a hearing of the Board of Directors.

Article 6: Dissolution

STXCABA shall use its funds and other assets exclusively to advance the mission and purposes stated in the constitution. Should STXCABA be dissolved, after paying or resolving any debts or obligations, the remaining assets shall be distributed to WorldatWork. Net earnings of STXCABA shall never be used or be distributed to its members, officers or other private persons, except to pay for services rendered and approved by the Board of Directors.

Article 7: Amendments & Bylaws

Section A: Amendments

The Constitution and Bylaws may be amended with written notice of the proposal given to the President within 10 business days prior to any regular meeting or special meeting of the Association. A simple majority of votes cast shall sustain the amendment. Votes shall be collected by all board members of the Association.

Section B: Bylaws

Bylaws are established by the Board of Directors for the orderly conduct of STXCABA business. It is the duty and responsibility of the Board of Directors to formulate new and modify existing STXCABA Bylaws as required to meet changing conditions.

Article 8: Regular Meetings

Regular STXCABA meetings are conducted monthly with a minimum of six (6) per year. The location and time are designated by the Board of Directors. These meetings feature subject matter experts discussing current trends and practices in the areas of compensation, and an update of association programs.

Article 9: Annual Dues

Section A: Membership Dues

Annual dues are a function of membership.  Membership renewal date will be based on the anniversary date of members former enrollment date. Membership includes discounted monthly luncheons, social/networking events, free virtual meetings, and invitation to annual Holiday Social event.  The membership options are as follows:

1)      Individual Membership at $90.00 per year.

2)      World@Work Dual Membership at $75.00 per year. 

3)      Student Membership at $25 for active students per year. Board Members may require proof of current year college/university registration.

4)      Corporate Membership at $225.00 per year. Corporate Membership offers a bundle of at least 3 membership slots.  Additional membership slots at $75.00 per year.

Section B: Sponsorship Dues

Chapter sponsorship packages provide your company yearlong benefits and opportunities to interact with our membership at our monthly lunch meetings and networking socials. The sponsorship packages are as follows:

1)      Gold Level at $1,500 per year.

2)      Silver Level at $1,000 per year.

3)      Bronze Level at $500 per year.

Article 10: Governance Structure and Elections

Section A: Board of Directors

The governing body of this Association consists of a President, President-Elect, Vice President - Communications, Vice President - Membership, Vice President - Finance, Vice President - Programs, Vice President - Special Programs, and Vice President - Governing Affairs & Secretary. A general description of responsibilities for each Board member is listed below. This governing body is charged with the day-to-day functions of STXCABA and dedicated to serving the membership and act within the mission of the Association.  The Corporate Officers of STXCABA will consist of President and Vice President – Finance/Secretary

President - The President shall serve as Association Chair and preside at membership meetings and Board of Directors meetings. This position is also responsible for public communications in support of the association, including interaction with WorldatWork. 

•       Executive role for STXCABA.
•        Presides over all meetings of the membership and the Board of STXCABA.
•        Responsible for directing the overall operations of the Board.
•        Acts as liaison to WorldatWork as GPN leader, and other organizations, as appropriate.
•        Oversees maintenance and contents of web page.
•        Oversees monthly program arrangements.
•        Oversees coordination of special programs.
•        Oversees financial information.
•        Recommends candidates for appointments to Office in the case of a vacancy.

President-Elect - The job of the President Elect is to perform the duties of the President during the President's absence or temporary disability. This position also serves as a training ground for the President Elect to gain a thorough understanding of the Association in preparation for his/her year as President. 

•        Learns the functions of all Board of Director positions.
•        Shadows the current President in their role.
•        Administers the Board of Director meetings in the absence of the President.

Vice President – Finance & Secretary - The job of the VP, Finance & Secretary is to be the principal accounting and financial officer of the Association and will be responsible for the maintenance of the books of account for the Association; this job will have charge and custody of all funds and securities of the Association, and for the receipt and disbursement; shall deposit all funds and securities of the Association in such banks, trust companies or other depositories as shall be selected in accordance with the provisions of these Bylaws; responsible for maintaining bylaws, recording meeting minutes, and supporting board members. 

•        Executive role for STXCABA.
•        Maintains/Reconciles STXCABA accounts and pays Board approved expenditures.
•        Registers attendees and collects payment at monthly meetings.
•        Processes membership/renewal/sponsorship payments.
•        Deposits funds on a timely basis.
•        Collects mail on a regular basis.
•        Processes invoices for non-attendees.
•        Ensures timely preparation and mailing of tax forms for IRS.
•        Provides STXCABA board with meeting minutes.
•        Maintains STXCABA Constitution and Bylaws.

Vice President – Communications - The VP of Communications shall coordinate marketing and promotions. Is also responsible for the coordination of all communications to the SACA membership to include but not limited to newsletters, announcements, event invitations, member surveys, etc.  

•        Coordinates and maintains STXCABA’s website.
•        Organizes and distributes correspondence to members i.e. notifications, reminder notices, e-mails.
•        Maintain all social media accounts, to include the STXCABA LinkedIn page.
•        Add all sponsorship information to the website and social media.

Vice President – Membership/Sponsorships - The VP of Membership shall coordinate membership information, membership drives, college relations, sponsorships and maintain the member database. 

•        Maintains membership directory information within database.
•        Coordinates annual membership renewal.
•        Identify potential members to join STXCABA.
•        Serves as a liaison for the local colleges/ universities to identify possible speaking arrangements or membership within STXCABA.
•        Coordinates sponsorship packages to bring in sponsors to STXCABA and works as a liaison to ensure sponsor benefits are coordinated.

Vice President – Programs - The job of the VP, Programs is to plan and execute the development and coordination of all membership meetings, ensuring that program content is that of an educational nature and a benefit to our members. 

•        Plans, organizes, and directs the execution of monthly STXCABA meetings, to include sponsorship speakers and events.
•        Serves as focal point for STXCABA members for reservations regarding monthly meetings.
•        Provides STXCABA members an avenue for evaluation of monthly meetings and for ideas/suggestions for future meetings.
•        Supports other members of the Board as needed.

Vice President - Special Programs - The VP, Special Programs is responsible for coordinating the logistics for our  WorldatWork courses and seminars, ensuring that program content is that of an educational nature and a benefit to our members. 

•        Maintains professional development programs to benefit membership (certification courses and training seminars).
•        Arranges and secures venue for WorldatWork courses (minimum of 2 per year).
•        Coordinates receipt of materials, distribution of materials and day(s) of event.
•        Creates and coordinates other special programs to include recognition, scholarships, etc.
•        Supports other members of the Board as needed.

President Emeritus - The President Emeritus provides leadership and guidance to the Board of Directors; mentors the current President in proceedings of the association; and provides a historical perspective in the decision-making process. At the discretion of the current President, this position may or may not be filled and has no voting rights. 

•        May provide past insight and/or advice to the current President in their role, if requested.
•        Receives a lifetime membership to STXCABA.
•        Must have completed their full term as President of STXCABA.

Section B: Elections

A Nominating Committee consisting of the acting Board of Directors provides candidates for election on an annual basis. These candidates are presented to the membership with additional nominations taken from the group. Elections occur annually for the next calendar year. To be eligible to run for a Board of Director role, the nominee must be an active member of the association. The Officers of the Board serve a two-year term. There is no limit to the number of terms an officer may serve. Elected Board Members must commit to attending all of the scheduled STXCABA meetings and Board of Director meetings for the year in which they are elected. If a vacancy occurs during the calendar year, the President recommends a replacement for approval by the Board.

Section C: Board of Directors and Committee Member Benefits

As approved by the membership, active Board of Director members will receive complimentary annual membership, attendance to monthly meetings, complementary World@Work membership, and if funds allow within the Association, may include up to four (4) STXCABA-sponsored CCP/CBP courses per year and attendance to STXCABA -sponsored workshops.

Official committee members will receive the same benefits with the exception of the complimentary STXCABA -sponsored CCP/CBP courses.

Additionally, the President, or a designated Board Member, will represent the association through complimentary attendance to the annual WorldatWork Total Rewards Conference (for purposes of attending the associated GPN Leadership Conference) and the annual Texas Total Rewards Conference.